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Engineering Leadership

How to Manage Tech Teams and Projects Effectively – Engineering Leaders Pain Points #1

Alexandru Hutanu
Alexandru Hutanu
Engineering Manager

Welcome to the first post of our Engineering Leaders Pain Points Series!

Engineering Leaders play a crucial role in driving the success of organizations, by leading and coordinating teams and projects to deliver high-quality products and solutions. However, this role comes with its own set of challenges and pain points. In this series, we aim to address the common pain points that Engineering Leaders face, and provide practical solutions and advice to help them overcome these challenges and lead their teams and projects to success.

In this first post, we will focus on one of the most common pain points faced by Engineering Leaders: managing and coordinating multiple teams and projects. Read on to find out more about this pain point, and how you can effectively address it.

tech teams management

As an Engineering Leader, one of the biggest challenges you may face is managing and coordinating the work of multiple teams and projects. With the fast-paced and ever-changing nature of the tech industry, it can be difficult to keep up with the demands of multiple projects and teams, especially when you’re responsible for ensuring that each one is running smoothly and meeting its goals and deadlines.

The importance of effective project and team management cannot be overstated. According to the Project Management Institute’s “Pulse of the Profession” report, organizations that have mature project and program management practices are more likely to meet their goals and deliver successful projects. Furthermore, a study by McKinsey & Company found that high-performing teams are up to three times more likely to complete projects on time, within budget, and with high-quality results.

So, how can Engineering Leaders effectively manage and coordinate multiple teams and projects? Here are some solutions and approaches to consider:

1. Establish clear goals and priorities.

Having a well-defined set of goals and priorities is essential for the successful management of multiple teams and projects. When each team and project has a clear understanding of its objectives, it ensures that they are working towards the same end-goal and that resources are being utilized in the most efficient manner. Clear goals and priorities serve as a roadmap that guides the direction of each project and team, ensuring that they stay focused and on track.

For each team and project to have clear and achievable goals, it is important to set specific, measurable, attainable, relevant, and time-bound (SMART) goals. SMART goals provide a structured framework that helps to define and communicate the desired outcomes, while also serving as a yardstick for evaluating progress.

Aligning the goals of each team and project with the overall strategy of the organization is equally important. This ensures that the efforts of each project and team are contributing to the achievement of the organization’s vision and mission. By aligning goals and strategies, organizations can improve decision-making, enhance teamwork and collaboration, and increase overall efficiency and productivity.

As legendary business consultant Peter Drucker once said in his book, “The Practice of Management”, “The purpose of a business is to create and keep a customer.” Make sure that each of your teams and projects has a clear purpose that aligns with this goal.

2. Use robust management tools and methodologies.

Implementing robust project management tools and methodologies is crucial for successful project delivery. These tools and methodologies, such as Agile, Scrum, and Kanban, provide a structured approach to managing projects and ensuring that tasks are completed on time and within budget. By adopting these practices, Engineering Leaders can increase transparency, collaboration, and efficiency across all teams and projects.

For each team and project, the implementation of project management tools and methodologies involves a structured approach to planning, executing, and controlling project activities. This includes defining project scope, setting clear goals and objectives, and establishing project schedules. It also involves using tools like Agile boards and burndown charts to track progress, identify roadblocks, and prioritize tasks. Additionally, regular retrospectives and continuous improvement sessions allow teams to reflect on their performance and identify areas for improvement.

By implementing Agile project management methodologies, the team can create a backlog of user stories, prioritize tasks based on importance, and break down the project into smaller, manageable sprints. This approach not only helps the team stay organized and on track, but it also fosters increased collaboration, accountability, and transparency, leading to a more successful outcome for the project and the organization as a whole. A study by the Project Management Institute found that organizations that use Agile project management practices are more likely to complete projects on time and within budget, and to have higher levels of customer satisfaction.

3. Communicate effectively.

As an Engineering Leader, fostering open communication among your teams and ensuring clear lines of dialogue are imperative for ensuring the efficient and effective execution of projects. When teams are able to communicate effectively, it leads to better collaboration, improved quality of work, and elevated team morale.

For instance, regular status meetings and check-ins provide opportunities for teams to exchange information and insights, and for any obstacles or challenges to be addressed in a timely and efficient manner. This proactive approach to communication helps to eliminate misunderstandings, reduces the risk of delays, and ensures that everyone is aligned with the project’s objectives.

According to a study by Forbes, regular and effective communication is one of the most important factors in successful project management.

4. Foster collaboration and teamwork.

Encouraging teams to work together, collaborate, share information and resources, and help one another can lead to the creation of a supportive and positive work environment. This approach has been proven to enhance productivity, efficiency and lead to better outcomes. Teams that work well together are more likely to achieve their goals, deliver high-quality results, and are better equipped to tackle complex projects.

Effective teamwork can only be achieved through a culture of trust and open communication. Leaders can foster collaboration and teamwork by providing opportunities for cross-team interaction, encouraging the sharing of ideas, and promoting a culture of continuous learning and improvement. Furthermore, leaders can ensure that team members are equipped with the necessary resources and support to work efficiently, which can include providing access to training and development opportunities.

In his bestseller book “The Lean Startup,” entrepreneur Eric Ries says, “The secret of successful startups is not that they have the right strategy, but that they have the right team to execute it.”

A strong and collaborative team will have the ability to overcome obstacles, make informed decisions, and drive projects forward, leading to success.

5. Delegate effectively.

As Engineering Leaders, it is impossible to accomplish every task on one’s own and hence, delegation of tasks and responsibilities is of utmost importance. To delegate effectively, it is crucial to identify the right individual for the job and furnish them with the necessary resources and support to ensure their success. A study conducted by Harvard Business Review highlights that effective delegation can not only augment productivity but also enhance employee engagement, thus reducing the incidences of stress and burnout.

Delegation enables Engineering Leaders to focus on their core responsibilities and fosters an environment of trust, empowerment and growth for their team members. In the words of Stephen Covey, the author of “The 7 Habits of Highly Effective People”, “The key is not to prioritize what’s on your schedule, but to schedule your priorities.” By delegating effectively, Engineering Leaders can not only prioritize their work but also empower their team to grow and thrive, leading to a more productive and engaged workforce.

6. Use data and metrics to track progress.

The use of data and metrics to track progress is a critical aspect of project management. Having access to reliable and accurate information allows Engineering Leaders to make informed decisions that can lead to improved project outcomes and increased team efficiency. Here’s how you can use data and metrics to track progress:

  • Use project management software: Utilize software designed for project management to keep track of project timelines, team progress, and project deliverables. These tools often have built-in reporting capabilities that allow you to analyze data and track performance metrics.
  • Monitor project completion rates: Keep track of the percentage of projects that are completed on time, within budget, and to the desired quality standards. This information can help identify areas for improvement and inform future project planning.
  • Monitor team productivity: Track the productivity of each team and individual, taking into account factors such as work hours, work output, and workload balance. This information can help identify areas where teams may need additional resources or support.
  • Track customer satisfaction: Regularly gather feedback from customers and measure their level of satisfaction with the results of each project. This information can help identify areas for improvement and inform future project planning.

In the words of the famous management consultant and author, Peter Drucker, “What gets measured gets managed.” The use of data and metrics to track progress is a key aspect of successful project management and can lead to improved decision-making and better project outcomes.

According to a study by the Project Management Institute, organizations that use data-driven decision-making are more likely to make informed and effective decisions, and to deliver successful projects.

At Pentalog, we use Maturity Models to assess the current state, risks, and effectiveness of each system of a project. Check it out!

7. Continuously review and adjust processes.

The importance of continuously reviewing and adjusting processes in project and team management cannot be overstated. Processes that were once effective can become outdated or irrelevant over time, and it’s important to regularly assess and make changes as necessary to stay ahead of the curve. This helps to ensure that projects and teams continue to be successful and deliver high-quality results.

To achieve this, it is important to establish a regular review process, where processes are evaluated and changes are proposed and implemented as needed. This review process can be a formal or informal process, but it should be structured and well-defined to ensure that it is effective and meaningful. Additionally, it is important to involve all stakeholders, including team members, in the review process to ensure that everyone’s perspective is taken into account.

8. Empower your teams.

Empowering your teams means giving them the freedom, autonomy, and support to take ownership of their work, solve problems, and innovate. Empowering teams helps to increase employee engagement, boost productivity, and improve organizational performance.

One established tactic to achieve team empowerment is to delegate authority and decision-making power to the teams, allowing them to make decisions and solve problems without relying on approvals or guidance from higher-ups. Another strategy is to provide regular training and development opportunities to help team members acquire new skills and grow their knowledge.

For example, a common challenge faced by engineering teams is project scope creep, where the scope of a project expands beyond its original plan. By empowering teams to make decisions and solve problems, they can identify and mitigate scope creep as soon as it occurs, preventing delays and budget overruns.

As the famous management consultant Peter Drucker said, “Empowerment is giving people the authority to act on their own initiative within an overall framework of responsibility.” Empowering teams to take ownership of their work and make decisions not only helps to increase productivity and engagement, but also fosters a culture of innovation and creativity.

9. Lead by example.

Leading by example is a critical aspect of being an effective Engineering Leader. When you lead by example, you demonstrate the behaviors and attitudes that you want your teams to adopt and embody. This helps to create a positive and productive work environment, and it can also serve to inspire and motivate your teams.

To achieve this, it is important to consistently exhibit the behaviors and attitudes that you want to see in your teams. This includes being a role model for qualities such as integrity, passion, and a commitment to excellence. It also means being approachable and accessible to your teams, and being willing to listen to their ideas and concerns.

A concrete example of how leading by example can help solve a common challenge faced by engineering teams is in the area of time management. If an Engineering Leader wants their teams to prioritize their work effectively and avoid burnout, they need to demonstrate good time management practices themselves. This can include taking breaks, delegating tasks effectively, and setting clear boundaries around their work schedule.

In his book “Good to Great“, business consultant Jim Collins says, “Leadership is not about being in charge. It’s about taking care of those in your charge.” This quote highlights the importance of being a servant-leader, who places the needs and well-being of their teams above their own interests. By embodying this leadership style, Engineering Leaders can create a positive work environment that fosters collaboration, creativity, and productivity.

10. Encourage continuous learning and development.

Invest in your teams and encourage them to continuously learn and develop their skills and knowledge. This will help them to stay up-to-date with the latest technologies and best practices, and will enable them to deliver better results.

In a rapidly changing and competitive industry, investing in employee learning and development is essential to remain competitive and relevant.

To achieve this, Engineering Leaders can implement a variety of tactics and strategies such as offering training and development opportunities, providing access to resources and tools, and creating a culture of learning and growth. Regular check-ins to discuss career goals and areas for improvement can also be a helpful approach.

A concrete example of how encouraging continuous learning and development can help solve a common challenge faced by engineering teams is to address the shortage of skilled workers. By offering training and development opportunities, Engineering Leaders can upskill their existing teams, reducing the need to constantly recruit new talent. This not only saves resources and time, but also improves employee engagement and job satisfaction, leading to a more productive and motivated team.

According to a study by LinkedIn, organizations that invest in employee learning and development are more likely to have engaged and productive employees, and to deliver better results.

At Pentalog, we cover this with a dedicated team of Learning and Development Managers for each Pentalog Agency.


Managing and coordinating multiple teams and projects is a challenging but rewarding task for Engineering Leaders.

While some of the solutions discussed in this article may seem familiar to experienced leaders, it’s always a good idea to refresh your memory and make sure you’re implementing them in the best way possible. For those who are new to the role or are looking to improve their leadership skills, these solutions can be invaluable discoveries that will help you take your team to the next level. Regardless of your level of experience, this article provides practical and actionable insights that will help you lead your team with confidence and success.

Stay tuned for more posts in this series, where we will address other pain points faced by Engineering Leaders. And don’t hesitate to provide feedback and propose other pain points that you would like us to address. Together, we can make a #positivetechimpact on the industry and help Engineering Leaders to lead their teams and projects to success.

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